Official Web Site
Email: ifugao@deped.gov.ph

Department of Education - CAR -  Schools Division of Ifugao

Schools Division Office,  Rizal Ave, Pob. South, Lagawe,Ifugao

SDS Office Flowchart (Citizens' Charter Format)

PROCESS
CUSTOMER
 SERVICE PROVIDER
DURATION
 IN-CHARGE
(START 1)
Action on newly created Teacher I position if kindergarten
  Regional Office releases NOSCA of created items
 SDS identifies the school deployment then selects a teacher-applicant from the latest kindergarten RQA per latest guideline
 within 15 working days from receipt
 SDS
 (START 2)
Action on newly created Teacher I position if elementary
Regional Office releases NOSCA of created items
 SDS identifies the school deployment then selects a teacher-applicant from the latest elementary RQA per latest guideline
  within 15 working days from receipt
 SDS
 (START 3)
Action on newly created Teacher I position if secondary
  Regional Office releases NOSCA of created items
 SDS identifies the secondary school deployment then selects a teacher-applicant by subject area from the latest secondary RQA per latest guideline
 within 15 working days from receipt
 SDS
 (START 4)
Action on natural vacancy for Teacher I position in kindergarten, elementary, or secondary
 School Selection Comittee of the school where the vacancy exists submits to the SDS for her discretion the School Selection Ranklist of applicants derived from the RQA per latest guideline, together with a request for authority to fill the vacancy, within 15 days earlier or after the effectivity of vacancy
 SDS selects from the School Selection Ranklist derived from latest RQA per latest guideline and routes to Personnel Unit the request for authority to fill the vacancy for action
 within 15 working days from receipt
 SDS
(Created or Natural vacancy for Kinder/Elem/Sec)

Informing the School Head concerned
  School Head (SH) reports to SDS after being notified
  SDS informs the SH concerned to let the prospective applicant report to SDS for further interview
  within 15 working days from receipt
  SDS
(Created or Natural vacancy for Kinder/Elem/Sec)

Appointing an applicant from the RQA
 The prospective applicant chosen by SDS from the RQA reports to SDS after being notified
 SDS interviews the applicant before appointing him/her and letting him/her get the requirements for appointment
 within 1 day
 SDS
(Created or Natural vacancy for Kinder/Elem/Sec)

Appointment preparation
 The appointee waits for the release of the appointment approved by SDS if accredited; or the appointment approved by the SDS and attested by the CSC if not accredited yet.
  If item is newly created, the HRMO prepares the appointment on notice with effectivy date that concurs with the publication of the item.
 If item is natural vacancy, the HRMO prepares the appointment only when the authority to fill of the item has been approved by Region with effectivy date that concurs with the publication of the item.
 within 15 working days from notice
 HRMO

SDS Office Proper

To ensure access to, promote equity in, and continuously improve the quality of basic education in the schools divisions under his/her care by leading in the development and implementation of the Division's Education Development Plan (DEDP), programs, and standards (consistent with the national educational policies, plans, and standards), building partnership and networking with stakeholders of education, as well as by effectively and efficiently managing the financial, human, and physical resources of the schools division.
PROPOSED GENERAL FUNCTIONS 
(Reference)
a. Lead in the preparation and implementation of the DEDP and direct the preparation and implementation of SIPs/AIPs.
 b. Organize, develop, direct and administer the schools division and exercise general supervision over basic education and non-school based education programs (kindergarten, elementary, secondary ALS and non-school based education programs) in the provincial or city schools division.
 c. Initiate and direct the development of local curriculum materials and programs.
 d. Monitor compliance to quality standards for basic education programs and for this purpose strengthen the role of division supervisors as subject area specialists.
 e. Supervise the operations of all public and private pre-schools, elementary, secondary, integrated schools and learning centers in the schools division, promote awareness of, and adherence by all schools and learning centers to accreditation standards prescribed by the Department of Education.
 f. Exercise general administration and supervision of properties both fixed and movable within his/her jurisdiction, and approve the allocation/use and/or acquisition/procurement of goods and services for instructional and non-instructional purposes, including repairs, maintenance, rehabilitation and construction of education facilities, subject to existing rules and regulations.
 g. Prepare and recommend approval of budgets of provincial/city schools within the schools division to the provincial/city board, and confer with them on matters affecting school appropriations and disbursements.
 h. Plan programs and manage the distribution of national fund allotments as well as monitor the utilization of funds provided by the national government and the local government units to the schools and learning centers.
 i. Approve appointments and deployments, and evaluate and recommend personnel actions (promotions, transfers, reassignments, and reinstatements and dropping from the rolls) on all personnel of the schools division, except the Assistant Schools Division Superintendent.
 j. Spearhead the planning and implementation of a comprehensive professional Development Program for teaching and non-teaching personnel.
 k. Coordinate and cooperate with local government units and non-government organizations including national government offices on matters affecting schools/LCs and certain community development projects.
 l. Accept grants, donations, bequests and other forms of assistance from various donors and benefactors of basic education.
 m. Sit as co-chairman of the Provincial/City School Board and/or as officer/member of other bodies as provided by law.
 n. Communicate with Central Office and other Public Affairs offices accross levels of DepEd and other government agencies regarding information, news, and other matters relating to their functions.
 o. Manage information flow and communications in support of crisis management.
 p. Perform such other functions as may be provided by law, rules and regulations.

-end-

ASDS OFFICE
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Assist the Schools Division Superintendent (SDS) int eh management of the schools division and in exercising management functions of planning, organizing, directing and controlling. The ASDS may be assigned specific areas of responsibilities and be delegated the necessary authority to perform the task/s by the SDS (e.g. education support cluster).
 b. Assist the SDS in the crafting and implementation of the education development plans and programs of the school division.
 c. Assist the SDS in the conduct of periodic visits to public and private schools and learning centers to check compliance with standards in the implementation of curricular requirements and programs/projects.
 d. Represent the SDS by acting as the chairman in committees and bodies (i.e. the DEDP/SIP/AIP Committee, Bids and Awards Committee, Division Selection Committee/ Promo Board) as maybe assigned by the SDS.
LEGAL UNIT
GENERAL FUNCTIONS
a. Provide legal advice and render legal opinions to the SDS, ASDS, officials of the schools division in relation to the performance of their functions.
 b. Interpret laws and rules affecting the operation of various programs of the schools division.
 c. Handles legal and investigation matters concerning the schools division office and its employees, including those delgated by the Regional Office.
ICT UNIT
GENERAL FUNCTIONS
a. Manage and maintain the information and Communications Technology (ICT) Systems and infrastructures of the schools division to effectively support operations.
 b. Manage and implement ICT programs and projects in the schools division to ensure data validity and effective utilization of the systems.
ADMINISTRATIVE SERVICES
ACCOUNTABILITY
shall be composed of the following: Cash, Personnel, Records, Asset Management, and General Services
  •  to provide management with economical, efficient and effective administrative services on personnel, properties, cash, facilities and materials to support operations of the schools division
ADMINISTRATIVE SERVICES
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Develop a well-planned, directed and coordinated personnel administration, employees welfare system for teaching and non-teaching personnel records management, cashiering, supply management and general services.
 b. Implement government laws, policies, plans, programs, rules and regulations on general service functions (from DBM, CSC, COA, etc.).
 c. Plan and manage the effective and efficient use of all resources of the division in accordance with existing rules.
 d. Operationalize the required administrative systems to improve productivity, efficiency, and timely completion of government transactions and reports.
 e. Provide administrative services to the other functional and support units in the schools division office.
 f. Institutionalize welfare and incentive package for teaching and non-teaching personnel.
 g. Establish personnel and client feedback mechanism.
 h. Implement administrative and disciplinary sanctions imposed on erring schools division personnel, and act as the coordinating unit for the implementation of an Alternative Dispute Resolution (ADR) system in the schools division.
FINANCE SERVICES (ACCOUNTING UNIT AND BUDGET UNIT) ACCOUNTABILITY
  •  To provide SDO management with economical, efficient, and effective accounting and budgeting services to ensure the cost-effective utilization of financial resource of the schools division.
FINANCE SERVICES (ACCOUNTING AND BUDGET)
PROPOSED GENERAL FUNCTIONS
(Reference)
 a. Plan and manage the effective and efficient use of all fiscal resources of the schools division in accordance with existing rules.
 b. Monitor and ensure proper reporting of the generation and utilzation of funds by the schools and LCs.
 c. Tap and utilize resources available at the schools division level to support the implementation of programs and projects at the schools division level or at the school/LC level.
 d. Operationalize the required government financial systems to improve productivity, efficiency, and timely completion of government transactions and reports.
 e. Strengthen and monitor the implementation f the internal control system to ensure the completeness of supporting documents and validity of transactions.
 f. Provide capacity building programs for school heads on fiscal management.
 g. Monitor and evaluate the utilization of funds provided by the national government and by LGUs to the schools and clusters including funds generated by the schools and LCs.
 h. Monitor and assess/audit the schools and LCs regarding: (a) resource mobilization and utilization (b) compliance with the existing rules and regulations.
 i. Supervise and coordinate the budget and fiscal activities of units within the schools division.
 j. Coordinate planning and budgeting activities of the schools division.
CURRICULUM IMPLEMENTATION DIVISION (CID)
ACCOUNTABILITIES
(Ref: DepEd Order 52, s. 2015)
  • to ensure full implementation of the articulated basic education curriculum (pre-school, elementary, seondary and ALS), through localization/ indigenization and innovations in teaching the various subject-areas towards improvement in the quality of learning outcomes
  • to improve provision and availability of quality learning and teaching resource materials for students and instructional support materials for teachers in the division
  • to conduct research studies and utilize research findings
  •  to provide technical assistance to schools int he areas of:

           - curriculum implementation

           - instructional supervision

           - resource generation and social mobilization

           - SIP implementation

  •  to improve access to basic/functional literacy skills and raise the level of literacy in the deprived,      disadvantaged and underserved areas
INSTRUCTIONAL MANAGEMENT (IM)
PROPOSED GENERAL FUNCTIONS
(Reference)
 a. Manage the implementation of the localized basic education curriculum and special programs for all types of learners in compliance to national and regional standards.
 b. Provide learning support to schools and LCs for the effective implementation of the localized basic curriculum and special programs.
 c. Provide technical assistance to schools and LCs in the enhancement of classroom management skills, instructional competence, curriculum implementation and conduct of research, e.g. classroom-based, action research.
 d. Monitor and evaluate the implementation of the basic curriculum and co-curriculum programs in both public and private schools.
 e. Conduct studies on curriculum and instruction and utilize research findings for the improvement of and for increased access to learning.
 f. provide technical assistance to schools and LCs in learning management, delivery systems and assessment modes for all types of learners consistent with the national and regional policies and standards.
 g. Implement pilots and try-outs of the localized learning systems, innovative delivery modes and use results to improve curriculum instruction.
 h. Implement and monirot the special needs education in public and private schools consistent with national and regional policies and guidelines.
 i. Pilot learning models and strategies for special needs education (i.e. Madrasah Education, IP Education, and education for differently-abled learners) in identified schools.
 j. Provide technical assistance to the Schools and LCs in the implementation of learning models and strategies for special needs education.
 k. Develop a division research agenda on curriculum and instruction.
 l. Provide technical assistance to the schools, and LCs in the conduct of researches on curriculum and instruction.
 m. Undertake division researches on curriculum and instruction attune to global trends.
 n. Disseminate and utilize research findings into a practical and doable manner.
LEARNING RESOURCE MANAGEMENT (LRM)
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Manage the implementation of policies, guidelines, standards and specifications int he procurement, development, production and utilization of leraning resources.
 b. Evaluate, quality assure and approve localized learning resources for the use of schools, LCs and the schools division office.
 c. Develop materials for various delivery systems through the use of ICT-enabled solutions.
 d. Provide technical assistance to schools and LCs in development, production, storage, distribution and utilization f leraning materials in collaboration with the regional curriculum and Learning Management Division.
 e. Oversee the utilization of processes to support access to teaching and leraning resources.
DISTRICT INSTRUCTIONAL SUPERVISION (DIS)
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Provide professional and instructional advice and support to the school heads and teachers/ facilitators of schools and learning centers in the district or cluster.
 b. Provide technical assistance in curriculum implementation in coordination with the Instructional Management team.
 c. Coordinate and represent DepEd in the Municipal School Board and ensure that all schools/LCs have equitable share in the Special Education Fund (SEF) budget.
 d. Monitor schools' and LCs' requisition, utilitzation, and liquidation of SEF funds of the municipality.
 e. Coordinate with other agencies both internal and external in resource generation and linkages.
 f. Initiate, and strengthen the community of schools/LCs, professional teachers and learners in the district.
 g. Settle disputes among education stakeholders in the district.
 h. Provide technical assistance to schools and LCs in learning management, delivery systems and assessment modes for all types of learners consistent with the national and regional policies and standards.
 i. Implement pilots and try-outs of the localized learning systems, innovative delivery modes and use results to improve instruction.
 j. Coordinate and provide technical assistance to schools in planning, implementation, monitoring and evaluation of ALS programs and researches.
 k. Coordinate the conduct of literacy mapping, literacy surveillance, developmental activities, learning sessions, advocacy, resource generation and social mobilization.
 l. Guide and coach mobile teachers in advocacy and community organization, conduct of leraning sessions, materials development, distribution, utilization and adaptation.
SCHOOL MANAGEMENT MONITORING AND EVALUATION
ACCOUNTABILITY
(Reference: DepEd Order 52, s. 2015)
Primarily accountable for the implementation of standards and policies relevant to managing schools and to ensure that the following are provided to/ implemented in schools for the purpose of effectiveness:
         - Quality Management System Implementation
         - Assessment
         - Technical Assistance
SCHOOL MANAGEMENT MONITORING AND EVALUATION
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Manage the implementation of the division assessment program aligned to the national assessment framework.
 b. Provide technical assistance to schools and LCs in assessing learning diagnostic, formative and summative purposes in terms of:
              a. Authentic assessment strategies and tools for classroom use
              b. Utilization of results for monitoring progress and for grading purposes
 c. Supervise the efficient administration of national, regional, and division assessment tests.
 d. Provide technical assistance to schools in the utilization of assessment results for making instructional decisions.
 e. Manage a quality management system to ensure application of standards for quality division education planning, quality implementation of processes and quality control of education outcomes of schools and LCs.
 f. Oversee conformance to national and regional standards and guidelines in:
              - capacitating schools for school improvement planning
              - implementing SBM programs and projects
              - evaluating achievement of school and learning outcomes
 g. Lead in the development of an M&E system in the schools division.
 h. Manage the regular conduct of Division Monitoring, Evaluation and Adjustment (DMEA) program.
  i. Monitor and evaluate performance of the schools division along:
              - Technical assistance to schools and LCs in such areas as:
                           * curriculum implementation
                           * SBM installation and creation of the enabling environment
                           * assessment of SBM level of practice
                           * SBM M&E implementation in schools
                           * implementation of national and regional programs and projects
                           * utilization of assessment and evaluation results of all programs and projects
             - Distribution of education resources to schools and LCs
             - Organizational effectiveness of the schools division
             - Organizational support
SOCIAL MOBILIZATION AND NETWORKING
To ensure provision of resources needed by the schools division office, schools and learning centers, and compliance to standards towards good governance and effective operations
SOCIAL MOBILIZATION AND NETWORKING
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Establish and manage a communication system to strengthen relationships with external partners and inform the public of the status and accomplishments of the schools division.
 b. Establish and nurture partneships with internal/external stakeholders and mobilize resources to support the delivery of basic education.
 c. Establish a media network and mechanism for effective public relations.
 d. Implement policies, standards, and guidelines for outcomes-focused resource mobilization.
 e. Tap resources to fund school-based INSET, division-wide capability building activities and educational researches.
 f. Provide technical assistance to schools/LCs in the genration and mobilization of resources to carry out various programs and projects.
 g. Coordinate the implementation of special programs and projects and manage the conduct of special events.
 h. Engage all stakeholders in planning and budgeting relative to SEF (through the PSDS).
 i. Strengthen sharing and clustering of schools and LCs and workgroups to build communities of schools/LCs, teachers, and learners within the schools division.
 j. Engage the schools division office and stakeholders (as needed) in planning, implementing, coordinating and monitoring activities related to Disaster Risk Reduction Management (DRRM), Eduction Emergencies (EIE), climage change mitigation and adaptation.
SCHOOL HEALTH AND NUTRITION
To serve the divisin and school populace through the implementation of health programs, provision of basic health and nutrition services an destablishment of a healthful school environment
 Build and sustain partnerships for resources generation and social mobilization towards the development of physically and mentally healthy school children who are ready to learn
 Develop a healthy lifestyle habits and practice among teachers and non-teaching personnel for them to become more efficient and effective workers.
SCHOOL HEALTH AND NUTRITION
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Develop health and nutrition programs to respond to the needs of the children, teaching and non-taching personnel within the scope of the schools division.
 b. Strategize and coordinate implementation of health and nutrition programs and services.
 c. Supervise health and nutrition personnel deployed to the districts and schools in the implementation f policies and execution of programs and projects towards the acocmplishment of established organizational goals.
 d. Assess facilities of the scools division, districts, schools and LCs, and provide recommendations towards establishing a healthy office and school environment that is safe, secure and child-friendly.
 e. Establish and maintain linkages with other government/ non-government agencies, private, professional, technical organizations and the business sector to ensure maximum support of healthcare services and resources generation.
 f. Respond to public health emergencies brought about by natural as well as sman-made disasters and provide health and nutrition services in critical/high risk areas.
 g. Health education:
           - Provide technical inputs for the integration of health and nutrition concepts in basic
             education curricula and act as technical resource in health and nutrition in workshops and 
             seminars.
           - Develop health and wellness advocacy and information dissemination strategies to improve,
             promote and protect the health of the school populace and the community it serves.
 h. Health services:
          - Strategize provision of preventive, primary, promotive, and curative, psychosocial, medical/
            or dental health care and nutrition services on a regular basis to school-aged children in the
            elementary and secondary level including teaching and non-teaching personnel. Services to
            include:
                    * conduct of medical and dental exams
                    * conduct of nutritional assessment and accompnaying
                    * interventions (school feeding)
                    * provision of medical/dental treatment to priority cases
                    * provision of services to athletes during sports training and competition
                    * provision of psycho-social intervention services such as individual, group and family
                       counseling; and consultation with school adminstrators, parents, teachers and
                       students.
 i. Maintain a IT-enabled database of records, reports, and research on health and nutrition for the purpose of identifying needs and developing health and nutrition programs.
           - Utilize epidemiological data/information obtained from field work to assist other regions and
              units in conducting and analyzing research work, and improving health and nutrition
              well-being to ensure maximum and effective healthcare.
  j. Maintain up-to-date records of field and clinic reports, conduct of timely monitoring and evaluation, upkeep of a computerized database inventory of records and researches and prepare annual reports for evaluation and auditing.
EDUCATIONAL FACILITIES
To provide services to ensure structurally and physically safe buildings, grounds and facilities for the division office, schools and learning centers to maintain a conducive physical environment.
EDUCATIONAL FACILITIES
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Assess and ensure the structural integrity of all school buildings and facilities.
 b. Assess and ensure that all school building projects are constructed in accordance to the plans, specifications and standards prescribed by DepEd.
 c. Provide technical assistance to the BAC in the procurement activities.
 d. Provide technical assistance in the implementation of school-based repair and maintenance scheme (SBRMS), school development plan, building maintenance and repair, etc.
 e. Maintain an updated and accurate inventory of all existing school buildings and othe reducation facilities.
 f. Recommend to the SDS the construction, rehabilitation and / or demolition of school buildings and other facilities as well as monitor and evaluate these activities.
 g. Provide accurate information and recommendations to Planning Office for school site mapping.
 h. Provide accurate information and recommendations to assist Legal Office in school titling.
HUMAN RESOURCE DEVELOPMENT (HRD)
To implement efficient and effective Human Resource Development Systems to ensure availability of competent education leaders, teaching and non-teaching personnel for the schools, learning centers and schools division office at all times.
HUMAN RESOURCE DEVELOPMENT (HRD)
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Install, implement, and manage the HRD services and the T&D Systems for the schools division.
 b. Develop and implement a master plan for professional development and career management for all personnel within the schools division.
 c. Manage the scholarships and training grants program for the schools division office.
 d. Provide technical assistance to the schools and LCs on the implementation of the Employee Benefit Programs and HRD systems.
 e. Manage the needs assessment, program planning, resource development and delivey of needs-based professional programs for the schools division office, districts, schools and LCs.
 f. Provide technical assistance on the implementation of the school-based training and development program for teachers.
 g. Monitor and evaluate the implementation of the HRD and the T&D Systems in the schools divisions.
 h. Manage the Training and Development Information System (TDIS), a component of the HRMIS, in support to the provision of quality programs.
PLANNING AND RESEARCH
To facilitate the formulation and implementation of education plans, standards, policies and guidelines in all areas of basic education in the division.
 To develop and maintain Division Education Planing and Data Management Systems and conduct research studies to provide critical inputs as bases for management's strategic and operational decisions.
PLANNING AND RESEARCH
PROPOSED GENERAL FUNCTIONS
(Reference)
a. Lead in the preparation and updating of the Division Education Develoopment Plan (DEDP)
 b. Lead in teh preparation of the schools division's annual plan and budget
 c. Prepare the schools division research agenda and oversee its implementation
 d. Oversee and provide technical assistance to schools and learning centers in the preparation of their respective plans
 e. Serve as the clearing house for division basic education data/information
 f. Prepare division statistical reports that will support schools division planning, research and decision-making
 g. Generate and disseminate timely, accurate and relevant basic education statistics to both internal and external stakeholders (e.g. LGUs, CSOs)
 h. Validate data inputted by schools and LCs int he EBEIS
 i. Prepare schools division planning-related reports as maybe required by the Central and Regional Offices, and other partner organizations

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