Department of Education
Cordillera Administrative Region
Schools Division of Ifugao
CITIZENS' CHARTER
SDS Corner
FEDERICO P. MARTIN, EdD, CEdD, CESO V
Schools Division Superintendent
ASDS Corner
PIO D. ECUAN, Ph.D.
Chief, Planning and Research Division
Officer In-Charge
Office of the Assistant Schools Division Superintendent
VISION
We dream of Filipinos
who passionately love their country
and whose values and competencies
enable them to realize their full potential
and contribute meaningfully to building the nation.
As a learner-centered public institution,
the Department of Education
continuously improves itself
to better serve its stakeholders.
MISSION
To protect and promote the right of every Filipino to quality, equitable, culture-based, and complete basic education where:
Students learn in a child-friendly, gender-sensitive, safe, and motivating environment.
Teachers facilitate learning and constantly nurture every learner.
Administrators and staff, as stewards of the institution, ensure an enabling and supportive environment for effective learning to happen.
Family, community, and other stakeholders are actively engaged and share responsibility for developing life-long learners.
CORE VALUES
Maka-Diyos
Maka-tao
Makakalikasan
Makabansa
DEPED MANDATE
The Department of Education was established through the Education Decree of 1863 as the Superior Commission of Primary Instruction under a Chairman. The Education agency underwent many reorganization efforts in the 20th century in order to better define its purpose vis a vis the changing administrations and charters. The present day Department of Education was eventually mandated through Republic Act 9155, otherwise known as the Governance of Basic Education act of 2001 which establishes the mandate of this agency.
The Department of Education (DepEd) formulates, implements, and coordinates policies, plans, programs and projects in the areas of formal and non-formal basic education. It supervises all elementary and secondary education institutions, including alternative learning systems, both public and private; and provides for the establishment and maintenance of a complete, adequate, and integrated system of basic education relevant to the goals of national development.
DEPED IFUGAO HISTORY
SDO Ifugao today
PLEDGE OF COMMITMENT |
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We the educational leaders, teachers and employees of the Department of Education, Schools Division of Ifugao, do hereby reaffirm our commitment to work together efficiently, courteously, effectively, expeditiously and excellently with utmost integrity and professionalism as promised in this service charter. |
HOW TO AVAIL OF THE SERVICES
Note: duration of services provided is presumed on normal situation and error-free processes
Enrollment
PROCESS | DETAILS |
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A. Classification of Expected Enrollees | a.1. Kindergarten aged 5 years old a.2. Elementary age (6-11 years old), overage pupils a.3. Secondary age (11-15 years old), overage students a.4. Senior High School age (16-18 years old), overage students |
B. Collection of Fees/Voluntary/Authorized (Elementary and Secondary) | b.1. BSP/GSP = ??? b.2. Red Cross = ??? b.3. Anti TB = ??? b.4. School Paper = ??? |
C. Scheduling of Availability of Service | c.1. Kindergarten = January of the current year c.2. Elementary = Two (2) weeks before the start of the academic school year c.3. Secondary = April and May of the current year |
D. Compliance of Requirements | d.1. Kindergarten d.1.1. NSO authenticated Birth Certificate d.2. Elementary d.2.1. Old pupil: Report Card only d.2.2. New/Transferee: Report Card, Certification of Good Moral Character |
Enrollment for Secondary School
PROCESS | STUDENT | SERVICE PROVIDER | DURATION | IN-CHARGE |
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A. Enrolment for Grade 7 | a.1. submits report card, birth certificate, Certification of Good Moral Character. a.2. accomplishes enrolment form | a.1. receives, assesses and evaluates documents submitted | 5 minutes | School Head/ Teacher |
B. Enrolment for Transferee | b.1. accomplishes a.1 and a.2 above b.2. submits copy of Honorable Dismissal from former school | b.1. receives, assesses and evaluates documents submitted | 5 minutes | School Head/ Teacher |
C. Enrolment for Grades 8, 9, 10, 11 & 12 from same school | c.1. submits report card | c.1. receives report card | 5 minutes | School Head/ Teacher |
Issuance of Admission Slip to Late Comer or Absentee in Secondary School
PROCESS | STUDENT | SERVICE PROVIDER | DURATION | IN-CHARGE |
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1. Action on absenteeism | 1.1. accomplishes admission slip 1.2. submits admission slip with letter from parent or guardian | 1.1. receives admission slip with the letter from parent or guardian 1.2. signs admission slip whether excused or unexcused | 5 minutes | Prefect of Discipline Teacher/ Class Adviser |
2. Action on tardiness | 2.1. gets admission slip 2.2. submits admission slip | 2.1. receives and signs admission slip | within 2 min. | Prefect of Discipline / Teacher/ Class Adviser |
3. Issuance of school documents | 3.1. presents request letter or verbally request to the School Head | 3.1. receives, prepares and issues documents requested | within 30 min. | School Head/ Class Adviser |
4. Guidance Counseling Services | 4.1. students with problems | 4.1. accomplishes referral form 4.2. submits to the Guidance Counselor's Office 4.3. conducts guidance counseling | 4.1. 5 minutes 4.2. 5 minutes 4.3. 30 min. | Guidance Counselor |
5. Career Guidance Services | 5.1. schedule career guidance | 5.1. coordinates with other agencies/ private organizations for career guidance 5.2. conduct career guidance | 5.1. 1 to 2 days 5.2. 30 min. | Guidance Counselor |
Service Records
PROCESS | CUSTOMER | SERVICE PROVIDER | DURATION | IN-CHARGE |
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1. Submission of request for service records | submits formal request letter addressed to the SDS, attentioned to the Records Officer | prepares hard copy of the service records and have it signed by authorities | 2 minutes | Records Officer |
2. Release of service records | claims requested service records | issues the service records if already signed by authorities | 1 minutes | Records Officer |
Application for Certification of Employment
PROCESS | CUSTOMER | SERVICE PROVIDER | DURATION | IN-CHARGE |
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Submission of application for certification of employment | submits a formal request letter addressed to the SDS, attentioned to the Records Officer | validates authenticity of information | 2 minutes | Records Officer |
Release of application of certification of employment | receives hardcopy of certification of employment | issue the printed certificate of employment duly signed by authorized signatories | 1 minutes | Records Officer |
Photocopying Pertinent Division Office Files or Communications
PROCESS | CUSTOMER | SERVICE PROVIDER | DURATION | IN-CHARGE |
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submission of the request letter | submits request letter to photocopy a DO file addressed to the SDS, attentioned to the Records Officer | verifies request and prepares the document needed | 2-5 minutes | Records Officer |
releasing of the request | receives file for photocopying after signing the logbook | ensures that the borrower logs in the logbook and leaves an ID to oblige him/her to return the file | 2-5 minutes | Records Officer |
Regular Salary
PROCESS | CUSTOMER | SERVICE PROVIDER | DURATION | IN-CHARGE |
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Releasing of the Summary of Disbursements by the Regional Office to the Accounting Unit of the Schools Division Office | Regional Office sends summary of disbursements |
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Action of Cash Unit on its concerns | Accounting Unit forwards to the Cash Unit for next steps |
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Payment of Travel Expenses
PROCESS | CUSTOMER | SERVICE PROVIDER | DURATION | IN-CHARGE |
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Accomplishing the itinerary of travel | accomplishes itinerary of travel with attachment of supporting documents then submits for payment |
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Action of Cash Unit on its concerns | Accounting Unit forwards to the Cash Unit for further processes |
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Payment of Step Increment and Promotion
PROCESS | CUSTOMER | SERVICE PROVIDER | DURATION | IN-CHARGE |
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compliance of requirements for payment |
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action of Cash Unit on its concerns | Accounting Unit forwards to Cash Unit vouchers/payrolls approved with supporting documents for the preparation of ACIC |
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Dental Services
PROVISION ON DENTAL EXAMINATION AND TOOTH EXTRACTION SERVICES AND OTHER RELATED ORAL HEALTH PROBLEMS |
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About the Service |
1. perform oral health examination on all public school children from pre-elementary to grade VI pupils, teaching and non-teaching personnel of the division 2. perform prophylactic and curative services to pupils needing immediate dental attention 3. conduct dental health education through chair-side instructions and classroom lectures on dental awareness and dental health care |
Requirements: None |
Schedule of Availability of Service |
Monday: Division Office @ 8:00am to 12:00n; 1:00pm to 5:00pm Tuesday to Friday: School Clinic per approved itinerary of travel @ 8:00am to 12:00n; 1:00pm to 5:00pm Fee: None |
PROCESS | PATIENT | SERVICE PROVIDER | DURATION | IN-CHARGE |
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Conduct of registration | interviews the patient and prepares the records/patient health card
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| 5 min
| Dental Assistant
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Presentation of Patient for tooth examination | patient presents for self examination / tooth extraction | a. conducts oral examination on the patient b. fill up patient's dental health card based on the oral examination performed c. prepares instruments needed for the required dental treatment d. conducts actual treatment/extraction of tooth e. dispense medicine and give post operative medication and instruction to patient | a. 10 min. b. 10 min c. 5 min d. 20 min e. 5 min | a. Sch. Dentist b. Sch. Dentist c. Dental Asst. d. Sch. Dentist e. Dental Asst. |
Presentation for self prophylactic procedures, preventive and proper dental hygiene | presents self for prophylactic procedures, preventive and proper dental hygiene | a. prepares sodium fluoride mouth rinsing program b. preparation of poster and visual aides or guide the students in proper tooth brushing techniques in dental health care c. conducts actual supervision of time spent and frequency for sodium fluoride mouth rinsing and proper tooth brushing habit | 10 min 20 min 10 min | Dental Asst. |
Requirements for Equivalent Record Form (ERF) / Requirements for Reclassification of Position
PROCESS | CUSTOMER | SERVICE PROVIDER | DURATION | IN-CHARGE |
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Submission of request for reclassification or ERF | requests for the following ERF requirements: 1. Equivalent Record Form (ERF), 4 copies: - original (for the teacher) - 2nd copy (for the RO Records Section) - 3rd copy (for the SDO Records Section - 4th copy (for the school) 2. Original OTR with 3 photocopies duly certified by authorized official (3 copies) 3. Sworn statement of the teacher in accordance with the provisions of DO no. 12, s. 1962, an inclosure to memorandum no. 51, s. 1962, if the teacher studied in a private school 4. Copy of approved study leave/ scholarship agreement, or approved study permit in accordance with circular number 17, s. 1960 and DECS Order No. 56, s. 1984 (1 copy) 5. Certification from the school on the area of specialization in the given course stating the number of units required to finish the course including thesis writing and number of lacking units (2 copies) 6. Comprehensive complete service records showing inclusive dates of paid services and salary adjustments granted duly certified by the SDS; authorized official to certify Service Records (pls. get Service Records before submitting folder for ERF) 7. Latest Performance Rating with at least very satisfactory rating (1 copy) 8. Certificate of trainings/ seminars (1 original copy) 9. Professional activities duly approved by the SDS (district level not included), educational travels, authorship of educational materials, if any. 10. All documents in photocopies should be duly certified by the Administrative Officer or any authorized official | provides the ERF checklist of pertinent documents/ needed for attachment
| 2 minutes
| Personnel Unit
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Submission of pertinent documents | submits complete pertinent documents in a properly labeled folder | a. validates the completeness and authenticity of submitted documents. b. evaluates documents and puts the degree or degree equivalents and upgraded position placement in the space provided for int he ERF c. signing by DepEd Officials concerned d. prepares transmittal letter and submits to the Regional Office for final action | a. 5 minutes b. 10 minutes c. 15 minutes d. 1 min. | Personnel Unit |
Implementation of Approved Equivalent Record Form (ERF)/ Reclassification of Position
PROCESS | CUSTOMER | SERVICE PROVIDER | DURATION | IN-CHARGE |
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announcement of submission of approved ERF's | Regional Office notifies the Schools Division Office for the submission of ERF's approved for implementation
| prepares call up for the submission of ERF's approved for implementation
| 5 min
| Personnel Unit
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submission of ERF's approved for implementation to respecive school head per school | submits a certified photocopy of ERF approved for implementation to school head | a. collects ERF's approved for implementation submitted from fields for implementation b. prepares the Plantilla Allocation List (PAL) c. prepares transmittal letter for submission to the Regional Office (by handcarry or by mail) | a. depends on the set numbers of days in the call up b. 1 day c. 1 day | a. Personnel Unit b. Personnel Unit c. Releasing Officer/ Records Officer |
Appointment (Substitute and Permanent)
PROCESS | CUSTOMER | SERVICE PROVIDER | DURATION | IN-CHARGE |
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substitution of an incumbent on leave | School Selection Committee of the school where the need exists recommends a substitute teacher from the Registry of Qualified Applicants (RQA) only using the School Selection Ranklist, then submits a formal request to hire a substitute teacher addressed to the SDS 15 days earlier before the effectivity of the leave of incumbent | receives request then forwards to the Office of the SDS before routing to the Office of the Administrative Officer V for action
| within 15 working days from receipt of request
| Receiving Officer, SDS, AO5
|
approval of the request to hire a substitute teacher | School Head checks from the Records Unit any endorsement released regarding the request | releases endorsement approved by the SDS to the Records Unit for release | within 15 working days from receipt of request | Receiving Officer, SDS, AO5 |
Submission of School Selection Committee recommendation for permanent Teacher I Position | School Selection Committee of the school where the vacancy exists recommends the teachers in the Registry of Qualified Applicants (RQA) per latest guideline using the School Selection Ranklist, then submits to the SDS earlier before the effectivity of the vacancy for her discretion | receives the School Selection Ranklist then forwards to the Office of the SDS | within 15 working days from receipt | Receiving Officer |
submission of requirements for substitute or permanent appointment | appointee reports to the School Head to get the list of requirements when notified by SH or SDS for substitution or for permanency, respectively: Requirements (for substitute or permanent): 1. if substitute, request letter to hire a substitute approved by SDS (1 copy). 2. (Permanent and Substitute) School Selection Ranklist (1 copy); District Assessment if Promotion to T2 or T3; Division Assessment for other promotions 3. (Permanent and Substitute) Position Description Form (PDF), 3 original copies 4. (Permanent and Substitute) Panunumpa sa Katungkulan (3 original copies) 5. (Pernament and Substitute) SALN (3 original copies); SALN prepared as of Dec 31 of the preceding year if promotion. 6. (Permanent and Substitute) CSC Personal Data Sheet (PDS) Form 212, Revised 2005, 3 original copies 7. (Permanent and Substi) Board Rating (2 photocopies) 8. (Perm and Substi) Teacher's License (2 photocopies) 9. (Perm and Substi) Transcript of Records (1 photocopy) 10. (Perm and Substi) Medical Form-CSC Form 211 with 1 documentary stamp on 1 copy, 2 copies 11. (Perm and Substi) NBI clearance, if no clearance within the past 6 months; except for promotion. 12. (Perm and Substi) Certification of Assumption to Duty, except for promotion. 13. (Permanent only) Updated Service Records if promotion 14. (Permanent only) Latest appointment, if promotion | gives list of requirements on request or maintains posting in the bulletin board for public information | 10 minutes | Receiving Officer, HRMO |
submission of pertinent documents for substitute or permanent appointment | School Head prepares transmittal of the documents upon receipt of the complete documents in a folder from the appointee for submission to the Schools Division Office | marks the date receipt of the folder and checks the completeness and compliance of the requirements | 10 minutes | Receiving Officer |
returning a folder with incomplete requirement or with lacking data on forms (substitute or permanent) | School Head checks the district pigeon hole or division website for any folder of pertinent documents of the teacher returned for correction; or directly asks the HRMO | returns to the district pigeon hole of the school the folder for pick-up with remarks of lacking data or incomplete requirement | 10 minutes | Receiving Officer |
acceptance of a folder with complete requirements and data on forms (substitute or permanent) | checks the district pigeon hole or website page of Personnel Unit for any corrections or lacking on the documents submitted or directly asks the HRMO | forwards the folder to the HRMO after recorded in a logbook | 5 minutes | Receiving Officer, HRMO |
processing the appointment of a substitute or permanent teacher | waits for the release of the appointment before assuming to duty | HRMO prepares the appointment to be signed by all authorities then submits to CSC for attestation (i.e., if not accredited yet) | some text | HRMO |
releasing of appointment after attested by the CSC | School Head checks the list of appointments for release at the Releasing Unit or at the website page of the Personnel Unit | HRMO releases the attested appointments to the Records Unit after recorded in a logbook | 5 minutes | HRMO, Records Officer |
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